Professional Office Relocation Planning Made Easy

Planning an office relocation can feel overwhelming, but it doesn’t have to be. At Axiom Workplaces, we simplify the process and ensure your business stays productive throughout the move. Our team of experts offers end-to-end relocation solutions, from initial planning to final setup, so you can focus on what matters—running your business.

We understand that every office move is unique. That’s why we create customized strategies tailored to your business needs, ensuring minimal downtime and a seamless transition. 

Office Relocation Solutions for Your Business

At Axiom Workplaces, we specialize in seamless office relocation services that ensure a smooth transition with minimal disruption to your daily operations. From strategic planning to IT infrastructure setup, our expert team handles every detail of your office relocation.

Transitioning office spaces involves more than merely relocating furniture—it's about seamlessly transferring a company's ethos, principles, and aspirations to a new environment.

At Axiom Workplaces, we grasp the intricacies of this process, offering customised strategies that harmonise with your organisation's unique requirements.

Our comprehensive approach encompasses strategic planning, interior design, and efficient construction delivery for the new office fitout. From meticulous space utilisation in the new premises to flawless execution, we ensure a fluid transition for your business, helping you manage the relocation journey with expertise.

Plan Ahead: Minimize Disruption

The key to a successful office relocation is meticulous planning and coordination. Axiom Workplaces work closely with our clients to develop a strategic relocation plan to prioritise efficiency and minimise operational downtime.

We engage with our clients from the outset, understanding your goals, timelines, and any potential challenges. This proactive approach allows us to anticipate issues before they arise, ensuring a relocation process that is smooth, swift, and devoid of unnecessary stress.

Technology based Solutions for Office Relocation

In today’s technology-driven world, relocating your office is about more than moving desks—it’s about ensuring your IT systems and data infrastructure transition without disruption. At Axiom Workplaces, we specialize in integrating advanced technological solutions to securely relocate and efficiently set up your IT systems in your new office.

Our expert team ensures uninterrupted connectivity and operational readiness, using innovative tools and strategies to optimize your office’s functionality and productivity from day one. Trust us to handle the technical complexities of your move so you can focus on your business.

Custom Fitout for Your New Office

Relocating offers a unique opportunity to redefine your office environment. Axiom Workplaces specialises in designing and executing custom fitouts that reflect your brand's identity and meet your operational needs.

Whether you're aiming for a more collaborative workspace, seeking to incorporate sustainable practices, or needing to adapt to a hybrid work model, our design team works closely with you to bring your vision to life in the new space.

Support Beyond the Move

Axiom Workplaces' commitment to your business doesn't end the minute you move into your new office. We provide ongoing support to ensure that your new office design and fitout meets your expectations and evolves with your business. From post-move adjustments to future space planning, our team remains at your service, dedicated to fostering a productive and inspiring work environment.

Axiom_ Methodology Chart_ Outlined Text_ AW_ 2.0_Whiteback
  • 01. Insight
    Insight
  • 02. Intelligence 
    Intelligence
  • 03. Ideation
    Ideation
  • 04. Implementation
    Implementation
  • 05. Impact
    Impact
InsightInsight – Thought Leadership

We share our insights via a range of platforms. These include our bespoke client Insight Sessions and our comprehensive events program. Our team also share their knowledge through whitepapers and insights articles.

IntelligenceIntelligence - Workplace Strategy

We establish your challenges, aspirations, and business objectives, using these to set goals aligned with the vision of your business. Using our suite of wrkx™ tools, we measure the impact of workplace design on an organisation. Using data and insights we develop a consultative strategic roadmap which ensures achievement of your future workplace goals.

IdeationIdeation - Design

Utilising our data driven insights, the Ideation phase encompasses innovative design thinking, technical know-how and best practice. We partner with our clients to understand their project requirements. Then we collaboratively create workspace environments that support their employees to do their best work and showcase their organisational brand.

ImplementationImplementation - Construction

Axiom’s integrated methodology for consistent and risk-free project delivery, is grounded in our collaborative approach. We manage the project maintaining transparency and safety throughout the process, so your strategy can be realised. In this way, your workplace construction can be a seamless, enjoyable process.

ImpactImpact - Post Construction

We work with clients to ensure that their use of their new workplace is a success. Using wrkx™, we measure the organisational impact of your new workplace, and periodically retest to keep it relevant.

Case Studies

Our portfolio showcases the transformative power of expertly executed custom fitouts. Each case study highlights the objectives, challenges, and outcomes of our projects, demonstrating our commitment to excellence and client satisfaction. Learn more about how we helped Wingate with their office relocation. Our strategic planning and precise execution ensured Wingate experienced minimal downtime during their office relocation, leading to increased operational efficiency.

Axiom Case Study Wingate Melbourne

Wingate

Wingate is a leading investment house. This project placed silver in the Better Future Awards 2023, and Silver for the Australian Interior Design Awards 2024.

Read the Case Study

Elmo

Elmo

ELMO is Australia and New Zealand’s only integrated cloud HR and payroll solution and is the fastest growing HR tech company in the region.

 

Read Case Study

RSL-Lifecare

RSL Lifecare

RSL LifeCare is a charitable organisation caring for over 7,500 residents in 25 retirement villages and 26 Aged Care Homes across NSW and the ACT.

Read the Case Study

Contact Axiom Workplaces today for a free consultation and discover how we can streamline your office relocation to ensure a smooth and strategic transition into your new office space.
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Office Relocation FAQs

How do we plan an office relocation without disrupting operations?
To plan an office relocation without disrupting operations, start by creating a detailed timeline and assigning a relocation team to oversee each phase. Prioritize communication with both employees and clients, keeping everyone informed about the move’s schedule and any potential impacts. Coordinate with IT to ensure a smooth setup in the new space, ideally setting up infrastructure in advance. Stagger the move, possibly over a weekend, to allow uninterrupted business. With strategic planning and a phased approach, you can minimize downtime and keep operations running smoothly.
What are the key considerations when choosing a new office location?
Selecting a new office location involves evaluating several critical factors to support your business objectives. Consider the proximity to your key clients, accessibility for employees (including public transport options), the local talent pool, and the area's economic stability. Additionally, assess the physical space for scalability, infrastructure compatibility, and alignment with your brand image and company culture. Prioritising these elements ensures the new location meets current and future business needs.
How do we plan an office relocation without disrupting business operations?
Planning an office relocation requires a meticulous, phased approach to minimise disruption. Begin with a detailed project timeline that includes key milestones, such as selecting a new location, lease negotiations, design and fit-out, through to the actual move and post-move adjustments. Engage a professional relocation project manager to oversee the process. Communicate effectively with all stakeholders, schedule moves during off-peak hours or weekends, and ensure IT infrastructure is set up in advance to maintain business continuity.
How can we ensure our new office space aligns with our company culture and brand?
Ensuring your new office space reflects your company culture and brand starts with a clear vision of your identity and values. Work closely with interior designers and architects to create a space that embodies these aspects through design elements, colour schemes, and layouts that encourage the desired interactions and behaviours. Incorporate flexible workspaces, collaboration areas, and branded elements to foster a sense of belonging and reinforce your brand identity among employees and visitors.
What are the best practices for communicating about an office relocation to employees?
Effective communication is vital to ensuring a smooth transition during an office relocation. Start by announcing the move well in advance through a detailed communication plan that addresses the reasons for the move, the benefits to employees, and the timeline. Use multiple channels to keep everyone informed, including meetings, email updates, and a dedicated FAQ section on your intranet. Involve employees in the process through surveys or committees to gather input and address concerns, making the move a collaborative effort.
How long does an office relocation typically take?
The timeframe for an office relocation can vary widely depending on several factors, including the size of your company, the complexity of the move, and the distance to the new location. A small to medium-sized office might require 6 months from planning to move-in, while larger offices or those involving extensive custom fit-outs may need 12 months or more. Early planning and engagement with professional movers and planners can help streamline the process and mitigate delays.
Can office relocation improve employee productivity and satisfaction?
Yes, office relocation offers a unique opportunity to design a workspace that enhances productivity and employee satisfaction. By incorporating modern design principles that promote natural light, ergonomic furniture, quiet zones, and collaborative spaces, you can create an environment that supports well-being and efficiency. Furthermore, choosing a location that's convenient for commuting can also significantly boost morale and reduce stress, contributing to overall job satisfaction.
What are the common pitfalls in office relocation, and how can they be avoided?
Common pitfalls in office relocation include underestimating the time and budget required, poor communication with stakeholders, and inadequate planning for IT and infrastructure needs. To avoid these, establish a realistic timeline and budget with contingency plans, engage in transparent and frequent communication with all parties involved, and prioritise IT infrastructure setup to ensure a smooth transition. Hiring experienced professionals for project management, moving, and IT setup can also mitigate risks.
How can we leverage office relocation to foster innovation and collaboration?
An office relocation is an ideal time to rethink your workspace layout to foster innovation and collaboration. Design your new office with open spaces that encourage spontaneous interactions, alongside designated areas for teamwork and creativity sessions. Incorporate flexible and adaptable furniture to support various working styles and tasks. Emphasising common areas and communal facilities can also enhance social interactions and collaborative culture.
What should be included in an office relocation checklist?

An office relocation checklist should cover all aspects of the move to ensure nothing is overlooked. Key elements include:

  • A detailed timeline and budget
  • A project team and responsibilities outline
  • Selection criteria for the new location
  • Legal and lease agreements review
  • Design and fit-out requirements
  • IT and telecommunications infrastructure planning
  • Employee communication plan
  • Logistics and moving company arrangements
  • Post-move adjustments and feedback collection

This office relocation checklist can serve as a roadmap, guiding businesses through each stage of the relocation process to ensure a successful and efficient move.

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